HMRC has published its policy on the management, retention and disposal of records, including those records managed by third parties on HMRC’s behalf. A record can be defined as information created, received and maintained as evidence and information by an organisation, in pursuance of legal obligations or in the transaction of business. There is a requirement for all records to be traceable and retrievable.
Under the Data Protection Act 1998, personal data processed by HMRC must not be retained for longer than is necessary for its lawful purpose. The standard retention period for HMRC records is six years plus one for the current year. Records must only be retained beyond the standard retention period if their retention can be justified for statutory, regulatory, legal or security reasons, or for their historic value. The maximum retention period for HMRC records identified as having historic value is 20 years after the last entry in the record, with an additional one year for final review. Records may only be retained beyond this period with authorisation by the Lord Chancellor.
HMRC has published its policy on the management, retention and disposal of records, including those records managed by third parties on HMRC’s behalf. A record can be defined as information created, received and maintained as evidence and information by an organisation, in pursuance of legal obligations or in the transaction of business. There is a requirement for all records to be traceable and retrievable.
Under the Data Protection Act 1998, personal data processed by HMRC must not be retained for longer than is necessary for its lawful purpose. The standard retention period for HMRC records is six years plus one for the current year. Records must only be retained beyond the standard retention period if their retention can be justified for statutory, regulatory, legal or security reasons, or for their historic value. The maximum retention period for HMRC records identified as having historic value is 20 years after the last entry in the record, with an additional one year for final review. Records may only be retained beyond this period with authorisation by the Lord Chancellor.
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